Document Attestation- The Definitive Guide

Proofing of any document brings acceptance. This could be required in various places and ways. Issuing paper is simple, and anyone could do it, but some require credibility; the best example of this would be a currency note. Because of the print on a piece of paper, it has such high significance. With a stamp and/or signature on it, any type of paper gains authenticity.

Document attestation is simply the authentication of documents that are required for a variety of reasons. Attestation can be required for many purposes; sometimes, it is self-attestation for local use, while other times it is mandated by the highest authority, such as the central government. Validation of your write-down confers immunity on a document, allowing it to be accepted in various parts of the country or for NRI services. This type of certificate attestation can be used locally or for a national or international cause at times.

The History behind Attestation

This article has been meticulously created for your clear understanding of document attestation and its definitive guide; however, before that, you need to know about the history behind attestation. The habit of seeking independent verification of recorded events gave rise to this procedure. Multiple types of legalisation had long been utilized by biblical scholars to determine which miracles Jesus is believed to have done.

Historians are always more certain of an event occurring when they have many sources to back it up. While the notion of confirming an event may be traced throughout history, the qualifications or criteria for verification are usually based on societal norms and legal requirements.

What is attestation?

The method of verifying the authenticity of a certificate and announcing its legitimacy by attaching it to the signature of the verifying personnel is known as attestation. Original documents and a Xerox of the same must be sent to authorize people for verification and a mandatory sign/stamp on the specified area. The legalised record or paperwork informs the requester that the copy of the original paper is genuine and trustworthy. It is a legal requirement that aids the legitimacy of the material.

Importance of attestation

For a variety of reasons, both intrinsic and external to the country, an attestation certificate is necessary. It could be necessary for legal purposes, such as the submission of key evidence, or non-judicial purposes, such as the opening of a bank account, obtaining a visa, or conducting business in another country. If you wish to travel to another nation, you will need to apply for a visa, which will be provided only after officials have validated your paperwork. It necessitates the attestation of required documents. Similarly, certification of a marriage certificate is required if you are applying for a family visa.

Popular countries where attestation is required

Take a look at the names of some of the countries that ask for documentation for any certificate to be used internationally:

•          Japan

•          Qatar

•          Switzerland

•          Ghana

•          Norway

•          UAE

•          Brazil

•          Greece

•          Kuwait

•          Tonga

•          Finland

•          Hong Kong

•          Italy

•          Turkey

•          China

Types of attestation

There are different types of attestation for different reasons. Some types are listed below:

Notary Attestation

A notary’s verification comes first, followed by all other steps in the official paper authentication procedure. It is usually received in the form of a signature from the local notary. It is the most fundamental prerequisite of any legalisation procedure.

HRD Attestation

HRD stands for Human Resource Department, and it is the state agency in charge of certifying educational records and certificates. Another important procedure is to demonstrate the validity of your academic history to your employer or the university to which you will be admitted in the future. This component of the attestation requires university verification.

Chamber of Commerce Attestation

The Chamber of Commerce is a local business organization, and obtaining certification from it is the first stage of a commercial contract’s legitimacy. Commercial documents serve as proof that your business is legitimate, and commercial log legalization aids in this process.

MEA Attestation

Ministry of External Affairs (MEA) attestation is the final level of validation by the home government, after which the file receives an MEA stamp or sticker. MEA is the country’s major agency in charge of foreign affairs, and it elects a minister every half-decade.

Embassy Attestation

Here, the corresponding Embassy of the nation where you applied attests to your paperwork. Before the embassy, your legal agreement must be attested at the regional, state, and Ministry of External Affairs (MEA) levels.

Difference between Notarization and Attestation

The main distinction between notarization and attestation is that notarization does not guarantee the document’s legitimacy. It just verifies the parties’ signatures on the document. The notarization merely means that the form was signed in the presence of a notary who has been approved. Nonetheless, an attestation verifies the petition’s authenticity.

How can attestation service providers help you?

All these certificate attestations are a difficult undertaking because it necessitates a lot of physical work to run around government officials. Using the services of a reputable attestation service provider comes with a slew of advantages. Personal credentials must be substantiated by a notary and the Home Department during this process. If you’re planning to work in the UAE, for example, you’ll need to get your birth certificate validated by the Home Department.


Other than past financial statements, attestation engagements give foreign authorities or any entity the ability to acquire confidence on a wide range of topics. This is significant because these principles allow businesses to feel more confident about the controls they are putting in place. For immigration, your documents require to be authenticated by the State Ministry, MEA, and embassies. 

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